Academic Procedures, Policies, & Regulations


Changing Advisors

Students who change their major fields will be assigned an advisor in their new discipline (unless they indicate otherwise). The Director of The Center for Advising and Academic Services is copied on all change of major forms that are returned to the Registrar's Office. These forms are used to assign students to their new advisor. There are many parts to the change form, so it is important to be sure that each copy of the form is legible.

It also happens on occasion that an advisor and an advisee are not well matched to one another. In such a circumstance, either party may petition the Director of The Center for Advising and Academic Services for a change of assignment. Sometimes a student may develop a special rapport with a particular member of the faculty whom they wish to select as their advisor. Sometimes it may be a simple schedule conflict. Advisor change forms are available in The Center for Advising and Academic Services and on this website, and whenever possible, requests for assignment changes will be honored.

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Maximum Credits Within A Semester

To be considered full-time during the regular academic year (fall and spring semesters), students must register for a minimum of 12 credit hours. For most full-time students, the recommended academic load per semester is 15 credit hours so that they can reach the graduation requirement of 120 credits during the course of a four-year period -- the typical undergraduate experience. During the academic year, a student may elect to attempt a maximum of 18 credit hours each semester, but such a heavy load is not recommended. Students are advised to leave themselves enough time to prepare adequately for all of their courses and to engage in other activities on campus. Each credit taken over sixteen per semester is charged an additional fee at a per-credit-hour rate. To register for more than 18 hours in a single semester, a student must obtain the permission of the Director of The Center for Advising and Academic Services.

The maximum number of credits for which a student may register during the January Intersession is three; during the summer, a student may register for a maximum total of nine credits distributed over all Marist summer sessions. Exceptions can be made by the Director of the Center for Advising and Academic Services.

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Grades and Grade Point Average

Grades reflecting the instructor's assessment of a student's work are reported as A (excellent), B (good), C (average), D (barely passing), F (not passing), P (pass), NC (no credit), and U (unsatisfactory). The grades of B and C may be modified by a (+) or (-) suffix; the grade of A may be modified by the (-) suffix but not by the (+); the grade of D may be modified by the (+) but not the (-). Mid-term grades are assigned to all undergraduate students, however only the final grades will appear on the student's academic history and transcript. Advisors should strongly suggest that students share their grades and discuss their academic progress with their parents or guardians.

Grade point values, or quality points, are assigned to each letter grade and are as follows:

Quality Point Conversions For Marist Grades

A = 4.0   C+ = 2.3
A- = 3.7   C = 2.0
B+ = 3.3   C- = 1.7
B = 3.0   D+ = 1.3
B- = 2.7   D = 1.0

Grades of F, P, NC, and U receive no quality points.

The grade point average, or cumulative index, is determined by multiplying each quality point value by the number of semester credits assigned to a course, adding the quality point units from all courses taken, and dividing this sum by the total number of semester units for which letter grades were reported. For example, a student received 1 A-, 2 B+, and 2 B grades in five different three-credit classes during one semester. The quality points for these grades would be a total of 48.9, resulting in a semester grade point average of 3.26. The grade point average is computed only on the basis of courses taken at Marist College and of course does not contain any course taken under the Pass/No credit option because no quality points are earned.

The grade of C- is sometimes confusing. While the grade appears to mean "somewhat below average," it really is more significant than that as a final grade in a course. At Marist College, students must have a 2.00 cumulative grade point average as well as a 2.00 grade point average in their major subjects in order to graduate. A grade of C- carries only 1.7 quality points, which is below the minimum standard at the College and too many C- grades harm a student's cumulative and major field indices and would likely result in academic probation or dismissal.

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Academic Standing

At the end of each semester, grades are reviewed to determine the academic standing of each Marist student. A student is considered to be in good academic standing if he or she is matriculated at Marist College, maintains a cumulative grade point average of 2.00 or higher and a semester grade point average of 2.00 or higher, and is considered to be making satisfactory progress toward a degree. Students failing to meet these standards are subject to warning, academic probation, or academic dismissal.

Academic probation It is the responsibility of the Academic Standards Committee, comprised of faculty members, to review student records and recommend probation. During the first semester of academic probation, a student's participation in extracurricular activities may be restricted or there may be other special conditions that the Academic Standards Committee expects him or her to meet. A student granted a second consecutive semester of probation is not eligible for organized extracurricular activities, including, but not limited to, varsity athletics. It should be noted that individual clubs and organizations maintain the right to have higher academic standards for membership and participation. It is suggested that probationary students take only 12 academic credits per semester. Probationary students: are sometimes restricted to 12 academic credits; may be placed into one or more developmental courses; and are required to work closely with mentors and academic advisors. All probationary students are required to complete an Academic Planning & Consultation Record (APCR) which must be filed in CAAS by the designated deadline.

Academic dismissal - Students who are not making satisfactory progress toward a degree will be dismissed from the College. A student who has been dismissed for academic reasons from the College may apply for reinstatement if he or she can demonstrate satisfactory performance at an accredited institution of postsecondary education. The reinstatement policy is mailed to all dismissed students who are eligible to apply to return in the future, and it is also stated in the catalog. You may also view the reinstatement policy here. Improved academic performance does not guarantee reinstatement to Marist, and a student who is dismissed, reinstated and dismissed a second time can never return to Marist. Note that disciplinary dismissal or probation is a separate entity and these procedures are described in the Marist College Student Handbook.

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Academic Review

Academic Review of all students who fall below the 2.00 minimum semester or cumulative average required for continuation at Marist College is conducted at the conclusion of the fall and spring semesters. Course work taken during a winter or summer term may be reviewed to monitor progress. If your cumulative grade point average goes below a 2.0 during one of these terms, you will be placed on an academic sanction.  The Academic Standards Committee works in conjunction with The Center for Advising and Academic Services to carefully review student records. CAAS collects supplementary information for each student currently on probation. Among the sources contacted are instructors, the Academic Learning Center, the mentors, athletic advisors, HEOP, and Special Services. Advisors can provide helpful information about the student. For instance, there may be a verifiable extenuating circumstance that impacted an advisee's academic performance. It is usually in the student's best interest that the Committee know these circumstances, and therefore advisors will be asked to share them with CAAS. We also ask advisors to send information on any students they deem to be at risk who are not currently on probation.

Once all of the requested information has been collected, it is filed in each student's review folder. The folder is thoroughly reviewed by the Committee during the appeals process or sooner, as the situation warrants. As promptly as possible, CAAS sends out the appropriate letter of dismissal or probation under the signature of the Director of The Center for Advising and Academic Services.

Some students will exercise their option to appeal a dismissal. Appeals must be made in writing. They should also contain new information and appropriate documentation to verify a student's extenuating circumstances (i.e. - notes from a physician or therapist). Students whose appeals are not granted may choose to apply for reinstatement after completing satisfactory college-level work elsewhere. You may review this policy under the Academic Dismissal section of the catalog.

 

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Course Withdrawal and Course Changes

Forms for changing or withdrawing from courses are available in the Registrar's Office. A student in a 15-week course may change courses or sections of a specific course during the first week of classes with no penalty and with no notation made on his or her permanent record (the transcript). As the name implies, the add/drop period is the only time a student can drop a course and add another. After the first week of 15-week classes, a student may drop courses, but he or she will not be able to add others. If a student withdraws from a class after the refund period (usually the third week of 15-week classes, refer to the Academic Calendar for the exact date each semester) but before the end of the eighth week of the semester, the course is recorded on his or her permanent record with the notation of "W" (withdrawal). If a student withdraws from a course after the first eight weeks of the semester, the course is recorded on his or her permanent record with the grade "WF" (failure). A "W" grade is not calculated in the student's grade point average, but a "WF" is calculated in as an "F". Therefore, students are well-advised to pay close attention to withdrawal deadlines and to consider their alternatives far in advance. For the exact dates of add/drop and withdrawal deadlines, students should consult the Academic Calendar, which is published at the beginning of each academic year and is found in the College Catalog  and the Registrar's Office. For courses not in the 15-week semester format, check with the Registrar's Office for pertinent deadlines.

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The P/NC/U Option

Students may elect to be graded Pass/No Credit/Unsatisfactory in courses that are electives (that is, in courses that are not being used to meet major or minor field or Core requirements). Full-time students may exercise this option for only one course per semester. Part-time students may use this option for three of every twelve credits they take at Marist. Students select P/NC/U by informing the instructor of the course. The Registrar's Office supplies the instructor with the P/NC/U roster for each of their courses. Both the student and the instructor must sign the roster before the instructor returns it to the Registrar's Office.

Under this option, students receive a grade of "P" (pass) if they meet at least the minimum course requirements for a passing grade. A grade of "NC" (no credit) indicates that the student does not meet the minimum course requirements for a passing grade but that the student has met the course requirements for satisfactory attendance and has completed the required assignments. A grade of "U" (unsatisfactory) indicates that the student does not meet the requirements for a passing grade nor has the student met the course requirements for satisfactory attendance or completing assignments.

Students are at times attracted to the P/NC/U option in courses for which they fear they have little aptitude or in which they would like to be free of the pressure of letter grades. This option, however, should be used with caution. It sometimes becomes tempting to take a P/NC/U course too lightly because it will not receive a letter grade. Some students tend to take on too difficult a load during the semester in which they have taken the P/NC/U option. Only too late do they find that they have not kept up with the assignments well enough to earn a passing grade without hurting their work in other classes. It often happens that students who decide to take a course on the P/NC/U option do so well in the course that they would have earned an A had they taken the course for a grade. However, once the P/NC/U form has been returned and the deadline for taking the option has passed, it is not possible to take the course for a grade.

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Auditing Courses

To audit a course means to attend lectures or other kinds of class meetings and to perform whatever tasks (normally completing the readings and/or homework assignments and participating in class) the instructor requires. Generally, auditors are not expected to complete papers, examinations, and the like, but the requirements for each audited course are determined by individual instructors. A student auditing a course does not earn credit or a grade for the course. Thus, auditing courses allows students the opportunity to learn course material and participate in classroom activities without having to complete all the course requirements and without earning credits towards graduation. Students should also be aware that the credits carried by a course that they audit do not count toward full-time status. For example, if a student is registered for three three-credit courses and audits one three-credit course during a semester, that individual will be considered a part-time student because he or she is carrying only nine semester credits.

A student who completes an audited course receives a notation of AU (audit) on his or her transcript to indicate completion of the requirements of the audited course. The fee for auditing any course at Marist, including physical education courses, will be $250. Any request to change from audit status to credit status or from credit to audit status must be submitted to the Registrar before the end of the third week of classes.

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Repeats

A student may ordinarily repeat a course in an effort to earn a higher grade. Certain programs with minimum grade requirements for continuation in the program, e.g., Honors, may limit the opportunity for a student to repeat a specific course.

When the course is repeated at Marist, the higher of the two grades is used in calculating the student’s cumulative index. If the student successfully repeats a course previously taken, the quality points of the lower graded course are subtracted from the student’s record and replaced with the quality points earned in the higher-graded course; no additional credits are earned.

When, with the prior permission of the Registrar and the School Dean, a student successfully repeats a failed course at another institution, credits but not quality points are added to the student’s record. A student may not repeat a successfully completed Marist course (grade above an F) at another institution in an effort to earn a higher grade.

 

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Courses Taken at Other Institutions

Courses that have been completed successfully (with a grade of C or above) at other institutions prior to a student's attainment of senior status (less than 90 credits) will be accepted as partial fulfillment of the requirements for graduation from Marist if:

  • the student, while in residence at Marist College qualified for and was accepted into an established program such as the Marist International Programs (MIP) or the Visiting Student Program,
  • the student, while an undergraduate at Marist, offered sufficient reason to the Divisional/School Dean or Chairperson and to the Registrar to gain prior approval for summer or Intersession courses offered at another institution,
  • the student began his or her undergraduate education at another institution and transferred to Marist College.

Grades earned at other institutions are not calculated in the student's cumulative grade point average at Marist, with the only exception being abroad programs. Only those courses taken at another institution in which a student earned a grade of C or better may be transferred to meet Marist requirements. Students who have 70 or more earned credits on record at Marist will be permitted to undertake course work only at other four-year accredited institutions. After completing 90 credits, a student may not take his or her final 30 credits toward graduation at another institution. No full-time, matriculated student at Marist is permitted to undertake course work concurrently at another institution.

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Academic Honesty

Adherence to ordinary principles of academic honesty is expected of every Marist student. The complete College statement on Academic Honesty can be found here or in the Marist College Student Handbook.

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