Petty Cash

This fund is available to the Marist community to cover EMERGENCY institutional needs. To permit a daily cash audit, the hours that the cashier can be available are from 8:00 a.m. to 4:00 p.m.

A maximum of $50.00 advance will be issued to each department. Any amount over $50.00 will be reimbursed by check.
In order for petty cash to be issued a Petty Cash Disbursement form must be completely filled out.

Petty Cash Card

  • Date: Date of issue
  • Advance: Amount required
  • The dollar amount written out
  • Pay: The name of person obtaining petty cash
  • Full 10 digit account number -NO petty cash will be issued without the full 10 digit account number
  • Purpose of the expenditure
  • Signed By: The person receiving the funds
  • Approved By: The person who is authorized to sign for that particular account

RECEIPTS MUST BE RETURNED WITHIN 24 HOUR PERIOD. MARIST COLLEGE IS NEW YORK SALES TAX EXEMPT! PLEASE REQUEST A TAX EXEMPT FORM WHEN PETTY CASH IS OBTAINED, AS WE CANNOT REIMBURSE FOR SALES TAX. IF A DEPARTMENT HAS AN OUTSTANDING PETTY CASH VOUCHER, NO ADDITIONAL PETTY CASH ADVANCES WILL BE ISSUED.

FAILURE TO COMPLY WITH THE ABOVE WILL RESULT IN A WRITTEN WARNING , THE SECOND INFRACTION WILL RESULT IN A REIMBURSEMENT STATUS ONLY.

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